Course Content
1. Overview of Online Collaboration
2. Online Collaboration tools for women entrepreneurs
Online Collaboration tools: Gmail
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2.1
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2.2
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2.3
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2.4
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2.5
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2.6
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2.7
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2.8
3. Online Collaboration Tools: Google Calendar
4. Netiquette for effective Online Collaboration
5. Conclusions
Through this module we have gained a clear understanding of online collaboration, the two main types (synchronous & asynchronous, its advantages for entrepreneurs and business owners as well as the limitations it can impose. In addition, this module also presented the different categories of online collaboration tools that women entrepreneurs can take advantage of to brainstorm, share files, organize tasks and communicate virtually. The module suggests specific tools and provides step by step guides and videos for implementation. After covering the use of online collaboration tools/software, the last topic of the module focuses on the importance of netiquette and includes tips on how to communicate and collaborate effectively online. To sum up, in today’s digital era, online collaboration is extremely important and beneficial especially for entrepreneurs and small business that want to expand their companies. Make sure to take advantage of the guides and tips in this module and make use of the right online collaboration tools for your business.
2.8 Extra features and tips for Gmail
How to use the Undo Send feature:
What happens if you send an email containing confidential information to the wrong client? Or if you forget to include important information or make grammar or spelling mistakes that can affect your business reputation? Gmail is here to save the day as it offers an Undo Send feature that allows you to unsend an email within 30 seconds after you click the send button.
Activity: 15 min
Watch this video to learn how to use the unsend feature on Gmail. Next, compose an email and follow the steps to send it and unsend it.
Or use this resource.
How to schedule an email:
Gmail also allows you to schedule emails and send them at any time and date you wish. An additional benefit of this feature is that after you schedule an email you can go back and edit it and reschedule it for a different time.
Activity: 15 min
Watch this video to find out how to schedule an email on Gmail. Then follow the steps and schedule some emails for the future.
Or use this resource.
How to create automatic Vacation Replies:
With Gmail it is easy and quick to prepare an automatic reply email for when you are out of office to inform your colleagues/clients.
Here are some examples you can use for your automatic reply email:
– Thank you for your email. Unfortunately, I am currently out of office, with no email access. I will respond to your email when I get back on (insert date).
-Thank you for emailing (your company’s name). We will respond within (number) working days.
-If you will be away for a long period of time you can also include one of your colleague’s emails in your automatic reply:
-Thank you for your email. Unfortunately, I am currently out of office, with no email access. I will respond to your email when I get back on (insert date). If the matter is urgent please contact my colleague (name) at (email address).
Activity: 20 min
Watch this video and follow the steps to create an automatic vacation reply on Gmail
Or use this resource.