Online Collaboration tools: Google Calendar
3.1 Overview of Google Calendar
What is Google Calendar?
Google Calendar is a time management and scheduling tool developed by Google. It enables you to schedule appointments, organize your daily tasks, and set reminders (Martins Ferreira, 2020). It is one of the easiest and simplest digital calendars out there, and it is ideal for entrepreneurs who have multiple things to do every day and need constant reminders.
Google Calendar features/ advantages:
You can:
- Set reminders for events, appointments or meetings
- Share your calendar with others
- Access google calendar on any device, Android or iOS
- Browse calendars of interest that include regional public holidays in different countries, religious holidays etc., and sync them with your own calendar.
- Schedule virtual meetings with other staff members or clients
- Embed google calendar to your website so that clients or business partners can reach you remotely via video links.
Source: Flaticon
3.2 Sign in to Google Calendar
Step 1: Open your Google Chrome browser and click on the google apps button on the top right-hand side.
Step 2: Click on the Google Calendar button.
Step 3: If you are not already signed into your google account then you will have to do so.
Step 4: Once you enter your Gmail and your password you will have gain access to your Google calendar.
Activity: 5 min
Follow the instructions above and sign into Google Calendar.
3.3 How to browse and sync Calendars of Interest
Google Calendar allows you to sync your calendar with other calendars that include public national holidays in different countries, religious holidays, sport events and even phases of the moon.
Source: Canva
Activity: 15 min
Watch this video and then browse the different calendars of interest and sync your calendar with the ones that interest you.
3.4 How to create an event on Google Calendar
Source: Canva
Activity: 30 min
Watch this video or use this resource and follow the steps to create your first event on Google Calendar. Here are the details of the event:
- Date: 23rd May
- Staff meeting about summer holidays
- 10:00-12:00 o’clock
- Online via zoom: Insert a link for the meeting in the description
Now add another event. Details:
- Date: 10th– 13th April
- Digital skills training sessions
- 9:30- 14:15
- Location: Emphasys Centre, Nicosia Cyprus
- Description: Digital skills training event to upgrade digital, entrepreneurial and creative skills, in order to improve personal and professional skills and become active citizens.
3.5 How to invite other people to your calendar event
Activity 15 min
Watch this video or use this resource and follow the steps to invite one or more of your contacts to your Digital Skills training event.
Source: Pixabay
Remember: To edit an existing event, you simply click on it and then click on the Edit Event button.
If you want to delete an event on Google calendar you simply need to right-click on it and then click on DELETE.
3.6 How to share your calendar with others
Source: Pexels
Activity: 30 min
Watch this video or use this resource to learn about the ways you can share your calendar with others. Next follow the steps and share your calendar in the 3 different ways that are presented: 1. With specific people, 2. With a team, 3. Publicly.
For more advanced tricks regarding Gmail & Google Calendar check out this website.